If you’re applying for your first Canadian passport, replacing a lost, stolen, or damaged passport, or submitting documents that require verification, an in-person passport application in Canada may be your best option.
In this guide, we’ll walk you through:
Let’s dive into everything you need to know about in-person passport applications in Canada.
While some passport renewals can be done by mail, many cases require an in-person passport application in Canada, including:
Many people searching online ask “Do I have to apply for a Canadian passport in person?” or “When do I need to submit my passport application in person?”, showing strong interest in understanding the rules before visiting an office.
To apply in person, you must visit an authorized Service Canada center or a passport acceptance agent such as a participating post office.
Some locations offer urgent passport service, while others handle only standard applications.
You can find the nearest location using IRCC’s official Passport Office Locator.
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When applying in person, use the correct form based on your situation:
Used for first-time applications, lost/stolen/damaged passports, and replacements.
Includes parental consent, proof of custody, and identity verification.
Applicants frequently search “which form to use for in-person Canadian passport?” or “passport application Canada in person form,” especially when unsure whether they qualify for mail-in renewal.
Regardless of age or purpose, all in-person passport applications in Canada require certain documents to prove identity and citizenship.
Queries like “what documents are needed for an in-person passport Canada?” or “required items for a Canadian passport in person” reflect common concerns among first-time applicants.
Photos are one of the most common reasons for rejection, even during in-person passport application Canada visits.
Key requirements include:
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As of 2025, the cost to apply in person depends on the type of passport and urgency.
Some applicants also choose courier return services for faster delivery after processing.
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Processing times vary depending on the type of service selected.
As of 2025:
Delays can occur if there are missing or incorrect documents.
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Most Service Canada offices require appointments for passport services. Walk-ins are discouraged due to high demand and limited availability.
Steps to book:
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All passport applications for children under 16 must be submitted in person, and both parents typically need to be involved unless sole custody applies.
Bring:
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Yes—but you may need to provide additional documentation if the other parent cannot be present.
Acceptable alternatives include:
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Here’s what to expect when you go for an in-person passport application in Canada:
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Even when applying in person, mistakes can still cause delays or rejections.
Avoid these common errors:
Queries like “common in-person passport mistakes Canada” or “why was my in-person passport denied Canada” show how important it is to prepare correctly.
If you’re outside Canada and need to apply or replace a passport, you must appear in person at a Canadian embassy, high commission, or consulate.
These offices verify your identity and issue emergency travel documents or full passports, depending on your case.
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If you were born in Canada but never received a birth certificate or citizenship document, you may still be eligible for a passport, but will likely need to apply in person and provide alternative records such as:
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At a Service Canada passport office, staff will:
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There are several advantages to choosing an in-person passport application in Canada, including:
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While mail-in passport applications are available for renewals, in-person submission is required for:
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If your in-person passport application to Canada is refused, you’ll receive a letter explaining why and what you can do next.
Common reasons include:
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For any passport that is lost, stolen, or damaged, you must apply in person to explain the situation and avoid future fraud risks.
Bring:
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If you’ve recently changed your name due to marriage, divorce, or legal procedure, you must apply in person and bring:
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Permanent residents are not eligible for Canadian passports, but if you’re applying for citizenship and need a Certificate of Canadian Citizenship, you may need to attend an in-person appointment before applying for a passport.
Queries like “can permanent residents apply in person for a passport in Canada?” or “PR card holders and in-person passport application Canada” show ongoing confusion between citizenship and residency status.
Students and professionals applying for study abroad programs, internships, or urgent job assignments often opt for in-person passport applications so they can request expedited processing.
Make sure to:
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If you’re unsure what to bring or how to fill out your passport application in person in Canada, help is available through:
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Applying in person for a Canadian passport might seem daunting at first, but with the right documents and preparation, the process can be smooth and stress-free.
From understanding who needs to apply in person to knowing what documents to bring and how to qualify for urgent service, this guide has covered the essentials to help you navigate the world of Canadian passport applications confidently.
With careful planning and accurate submission, your journey to getting a Canadian passport will be secure, legal, and hassle-free.
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